**Privacy & Cookies
INFORMATION CLAUSE**
Hereby, out of concern for the integrity of your personal data and your rights, and in order to meet the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals in connection with the processing of personal data and on the free movement of such data and the repeal of Directive 95/46/EC (hereinafter referred to as “GDPR”), I would like to update and supplement information regarding the processing of your personal data.
ADMINISTRATOR
The administrator of personal data is:
Arkadiusz Waliczek, conducting business under the name HYDROTRADE Poland, Arkadiusz Waliczek, 43-200 Pszczyna, ul. Piwowarska 24/5, NIP: 638 116 23 39, REGON: 072319501, hereinafter referred to as the “Administrator.”
CATEGORIES OF ADDRESSEES
This clause is addressed to:
2.1. Recipients of the Administrator’s goods and services and suppliers of goods and services to the Administrator, regardless of their legal form (hereinafter referred to also as the “other party”).
2.2. Persons providing work/services on behalf or for the benefit of the other party, within the scope of the legal relationship between the Administrator and the other party, in particular its employees, contractors, subcontractors, service providers, attorneys or proxies (hereinafter collectively referred to as “persons involved”).
DATA SOURCE AND CATEGORIES OF PERSONAL DATA
Personal data have been obtained from the data subject.
Personal data of persons involved have been obtained either directly from the data subject or from the other party or other involved persons.
If the data have been obtained from the data subject, this person has full control over the scope of the disclosed data.
If the data have been obtained from the other party or other involved persons, they include data necessary for identification and verification (contact details), such as: name, surname, telephone number, professional license number, vehicle registration number, position, function, e-mail address, company name.
BASIS OF PROCESSING, PURPOSE, STORAGE PERIOD
4.0.1. Basis: consent of the data subject. Purpose: business contacts requiring separate consent.
Data processing is carried out to acquire and maintain business contacts, including marketing requiring separate consent (e.g., marketing using telecommunication end devices such as computers or phones).
Data are processed until consent is withdrawn. Withdrawal does not affect the legality of processing prior to the withdrawal.
4.0.2. Purpose: responding to a request / resolving an inquiry.
Filling out a contact form or submitting an inquiry in another form (e-mail, telephone, social media) is considered consent to contact by the Administrator in connection with fulfilling the request or solving the issue.
Data are processed until consent is withdrawn.
4.0.3. Purpose: newsletter.
Data processing is carried out to provide up-to-date information about the Administrator’s offer, activities and related topics (e.g., industrial filtration).
Data are processed until consent is withdrawn.
4.0.4. Purpose: efficient and convenient functioning of websites.
The Administrator owns five active websites: hydrotrade.pl, wf-sedziszow.hydrotrade.pl, mahle.hydrotrade.pl, cronne.pl.
Websites act as business cards and do not allow the creation of accounts or submission of contact forms.
The websites use cookies—small text files stored in the browser and sent back to the server on subsequent visits.
4.2. Basis: performance of a contract. Purpose: conclusion and performance of the contract.
Data are processed for contract execution, settlement, complaint handling, debt collection and order shipment.
Examples of data: name, surname, company name, telephone number, e-mail address, correspondence/delivery address, business address, tax identification numbers, bank account number.
Data are stored for the duration of the contract and the limitation period necessary for claims, archiving, fraud prevention and statistics.
4.3. Basis: legal obligation. Purpose: fulfillment of statutory documentation requirements.
The Administrator processes personal data contained in invoices, accounting books or documents confirming the transaction in order to meet legal obligations, in particular tax and accounting regulations.
Data are stored for the period required by law.
4.4. Basis: legitimate interest of the Administrator or third party. Purpose: direct marketing without separate consent.
This includes current marketing, sale of products and services, building business relationships and presenting offers.
Data may be processed until an objection is raised under Article 21 GDPR.
Purpose: performance of the contract through a person involved.
Covers situations where an employee or representative of the other party performs activities for the Administrator (e.g., signs documents, verifies identity).
Data are stored for the duration of the contract and limitation periods or until objection is considered.
Purpose: proving obligations, pursuing or defending claims.
Applies to data disclosed in forms, contracts or other means, processed for the purpose of archiving and fulfilling accountability obligations.
RECIPIENT CATEGORIES
Data recipients may include:
5.1. Persons authorized by the Administrator (e.g., sales representatives).
5.2. Entities entrusted with processing under Art. 28 GDPR (e.g., accounting office, IT administrator, legal services, forwarding companies, hosting providers, payment service providers, insurance companies, sales platforms).
5.3. Public authorities combating fraud and abuse.
5.4. Public bodies such as ZUS, NFZ, tax offices; shipping entities acting as separate administrators.
RIGHTS
In accordance with the GDPR, the other party and the involved person have the right to:
access, rectification, deletion, restriction, portability, objection and withdrawal of consent.
Explanations of limited applicability of some rights remain unchanged.
FAILURE TO PROVIDE PERSONAL DATA – CONSEQUENCES
Providing data necessary for invoices and settlement is a statutory requirement.
Failure to provide operational data (e.g., telephone number, delivery address) may prevent contract performance.
Certain data (e.g., image and signature on attendance list) are required for safety reasons.
AUTOMATED PROCESSING
Data may be processed automatically within cookies but will not result in automated decision-making.
GOOD PRACTICES – PROVIDING THE INFORMATION CLAUSE TO PERSONS INVOLVED
As good practice, the other party should provide this information clause to persons involved.
CONTACT DETAILS
For all matters related to this information clause, including rights and clarification, please contact the person responsible for data protection at:
info@hydrotrade.pl